Commercial Assistant

THE ROLE

To work within the Commercial Team for the Healthcare business and projects, providing essential support to the existing Quantity Surveyors and wider project teams. As part of the Commercial Team, you will provide procurement support, as well as reporting against cost plan project allowances, so an ability to negotiate hard in an expedient manner is an advantage.

To review, process and manage the purchasing of components for the manufacture and assembly of our products, but also including support to site teams for plant hire requirements. Someone with an inquisitive and commercially astute frame of mind, who not only understands purchasing requirements, and specifications, but can also challenge and import accuracy as to what is being requisitioned and ordered, to enable the streamlining of project finances ensuring margins are not only met, but also improved.

The role requires assitance with managing our existing supply chain, whilst also building relationships, to ensure that budget, programme and deadline performance is met.

Development of additional or alternative suppliers may also be required, once observing the processes and procedures we adhere to as a business for change control.

KEY RESPONSIBILITIES

• Download and check procurement information for projects, and ensure orders are placed in due time to enable delivery schedules to meet manufacturing programmes.
• Chase down order acknowledgements and obtain firm delivery dates for keeping delivery schedules up to date.
• Populate and maintain procurement schedules.
• Ensure purchase or subcontract order accuracy is presented as well as appending standard terms & conditions.
• Maintain strong relationships with supplier key account managers
• Should products supplied be sub-standard or damaged, and ensure replacement materials are provided in good time so as not to affect production.
• Ensure potential alternative products are reviewed and approved through the change process procedure.
• Determine the causes of quality problems in products and services and assist in corrective actions to remove them through the supply chain QA procedures.
• Evaluate quotations according to capability of supplier, quoted amount and delivery period, ensuring that the best price has been achieved according to quantity, quality and specification compliance and that the required delivery period and delivery destination can be met.
• Check and process payment of invoices and the raising invoice queries, if required, and the management of those queries through to an expedient resolution.
• Onboard new suppliers and ensure all checks and documentation has been provided to allow swift addition to the approved supply register.
• Adhere to company standard operating procedures in fulfilment of all tasks as well as identifying opportunities to improve processes further.
• Regular visits to our Gloucestershire assembly facility and supplier’s premises to assess progress.
• Contribute and assist Store Person for container packing lists and process for goods and materials to be shipped to site.
• As part of the Commercial Team, you will provide procurement support, as well as reporting against cost plan project allowances, so an ability to negotiate hard in an expedient manner is an advantage.